Our Columbus, Ohio client is seeking a Real Estate Records Coordinator for a contract, shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire client Network.

This is a Hybrid position but may be required to go in the office 5 days a week starting 6/1.

Essential Job Functions & Tasks:

• This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).
• Responsible for developing and maintaining all real estate records in an electronic real estate database dealing with the acquisitions, sale and management of real estate required for company operations including; lease and rental payments/revenue, all related property records, and railroad permits for fee owned and leasehold assets. Track acquisition and sale of real estate and lease data to provide internal and external benchmarks. Provides and creates reports to assist with monthly reporting and tracking.
• Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.
• Receive, examine, obtain, and organize information from the company's real estate records to process the lease revenue/payments, and conduct real estate research of fee owned and leasehold assets held for the company.
• Coordinate and create work orders and payment of invoices for real estate transactions through the Company's accounting and recordkeeping systems (PeopleSoft).
• Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft.
• Coordinates directly with the Land Agents and Supervisor for the tracking of purchase, sale and lease contracts from the Legal department, Business Units, Accounting and Land Agents.
• Pay all other real estate related invoices through the Company's accounting and recordkeeping systems (PeopleSoft).
• Acts in a co-lead role for research within Power Plant for company owned and leased assets to help coordinate and organize the sale and disposition of property.

Minimum Requirements:

• Education Requirements: Associate Degree in Land Records Management, Business, Real Estate, Paralegal or Paralegal Certificate or High School Diploma.
• Work Experience: Associate Degree or Paralegal Certificate and a minimum three or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.
• High School Diploma and a minimum of five or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.
• The ideal candidate must be skilled in Microsoft Office, capable of reviewing and comprehending real estate lease agreements and purchase contracts and possess strong attention to detail.
• Prior experience or paralegal experience preferred.

Additional Requirements:

• Notary public (Preferred)
• Ability to maintain company real estate records in a land database; work with and assist the team lead in organizing this effort.
• Has a reasonable understanding of real estate and the importance of accurate and detailed record keeping.
• Attention to detail and proficient in multitasking.
• Ability to handle large volume real estate transactions.
• Ability to meet tight deadlines.
• Ability to work independently.
• Excellent writing and communication skills.
• Proficient computer skills in Word and Excel.

Reference: 1017764

Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Level is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.